Record keeping and privacy

Record keeping and privacy

The college adheres to the Privacy Principles as outlined at www.privacy.gov.au.  Keeping information secure is of serious concern for the college.  The college respects the privacy of both its students and its staff.  The college ensures that the personal details of its students and staff are not  released to non authorised persons or organisations, and ensures  that these details be kept secure in appropriate filing systems and record repositories before the ultimate destruction of the records.

Collection and supply of statistics

The Australian Commonwealth Government requests from the college certain encoded student information about students for statistical research purposes.  No personal details identifying individuals is requested or will be provided.

Privacy

The college considers the privacy of its clients to be of the utmost importance.  All personal information received from clients will only be used for the purposes for which it has been provided.  All personal information collected from staff in paper or electronic forms will be used only for the purpose for which it has been provided, and will not be disclosed without the consent of the staff member or relevant person, except where authorised or required by law.

Personal information may include name, title, position, contact details, date of birth, educational background, sex, height, weight, health issues, and language and (perhaps) a photograph. The personal information held is to be accurate, complete and up-to-date.

The college takes all reasonable steps to protect staff and students’ personal information from misuse, loss, unauthorised access, modification or disclosure.  The information collected is locked in a filing cabinet held at head office, held in a database protected by passwords, maintained by the senior administrative officer and checked regularly for accuracy.

Any individual has the right to access their personal Information by the college on request.  Do not release any personal information to other parties without ensuring with supervisors that the information can be released.