Step 1: Initial Application Review

Checklist:

  • Confirm all required documents are submitted:
    • Passport
    • Academic transcripts/certificates
    • English proficiency (IELTS/PTE/etc.)
    • Statement of Purpose (SOP)
    • Financial evidence (if applicable)
  • Ensure documents are consistent in name, dates, and format.
  • Flag unusual cases (e.g. gaps, sudden change in study field, overqualified applicants).

Educli Tip:

Educli’s online application form helps streamline this step by collecting all required documentation, including passports, SOPs, education history, and financial data — in one secure place. Admins are guided through a checklist and prompted if any documents are missing or inconsistent.

Step 2: Document Verification

Academic Documents:

  • Cross-check institutions through official portals.
  • Contact issuing institutions if suspicious.
  • English Tests: Use official portals (e.g., IELTS, PTE) to verify scores.
  • Financials: Watch for repetitive or unusual formatting. Request further information if required.
  • Check resume.

Educli Tip:
Educli integrates a document collection and comments section, allowing your team to leave notes, highlight concerns, and upload verified versions or translations.

Step 3: Genuine Temporary Entrant (GTE) Screening

Interview Questions:

  • Why this course/institution?
  • How is this course going to help you in the future?
  • Is there a significant improvement in your job prospects after this course?
  • What’s your post-study plan?
  • How are you funding your study?
  • Are you bringing any family members?

Red Flags:

  • Age of the applicant
  • Previous studies and jobs don’t align with the course
  • Bringing family members
  • Short courses (E.g. ELICOS 16 weeks only)
  • English level lower than claimed on application
  • Identical GS letters from the same agent
  • Edited documents or unofficial seals
  • Unrelated financial sponsors
  • Pushy agent behaviour

Step 4: Agent Due Diligence

  • Is the agent approved/listed?
  • How many applications have they submitted?
  • What is their visa success rate?

Educli Tip:
With Educli’s agent dashboard, you can track agent performance, see historical application quality, and identify patterns of high-risk behaviour or visa refusals — making decisions backed by data, not guesswork.

Step 5: Conditional Offer & COE

Only issue COEs when:

  • Application is fully confirmed
  • GS test passed
  • Payments and documents verified

Educli Advantage:
Issue conditional or full offers directly from Educli and manage COEs within the same system. This keeps your compliance trail intact and organised.

Step 6: Post-COE Monitoring & Feedback Loop

Track:

  • Visa refusal outcomes
  • Arrival and course commencement
  • Onshore performance and visa misuse

Educli Tip:
Educli’s reporting features make it easy to monitor student progression, update agent feedback, and support your compliance team with real-time data.

Final Word

Preventing fraud isn’t just about saying “no.” It’s about building a robust, transparent, and intelligent system — and with platforms like Educli, colleges can take back control and make confident, data-backed decisions from offer to COE.

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