As of September 1, 2020, due to new laws, the National Regulator can now request electronic copies of student records from RTOs. Now is the time for providers who are still dealing with paper-based student records to formulate a plan to digitize these documents. While ASQA has not yet implemented the information technology requirements for electronic student records, you can get a head start on the transition by starting to think about it now. Insightful considerations for electronic student record management are provided below for RTOs.
Learning Management Systems
A Learning Management System (LMS) is a piece of software designed to facilitate the management of electronic learning environments by means of administrative, documentation, tracking, and recording functions. Learning management systems (LMSs) allow instructors to manage course materials, track student activity, and evaluate their students’ progress. Students may also have access to real-time collaboration tools like video conferencing and message boards with certain systems. One of the advantages of an LMS is the functionality for easily adapting and reusing materials over time.
An LMS also facilitates blended or hybrid learning. The flexibility of this delivery method allows for the integration of a wide variety of instructional strategies, including but not limited to online learning, simulation-based education, mobile learning, and traditional classroom instruction. While students have the freedom to study whenever and wherever they like, RTOs can save a ton of money on things like classroom space, transportation, and textbooks. Technology does not replace the trainer or the assessor, but it is a potent tool that can help you increase the number of students who can take your courses. Since COVID-19, many RTOs have shifted their focus to online training, and most have come to accept that hybrid models of instruction are here to stay.
When deciding on a learning management system (LMS), RTOs should prioritize features like single sign-on that allow the platform to communicate with the rest of the organization’s IT infrastructure. Educli is working on integrating artificial intelligence and provides bespoke Moodle and LearnDash LMS as well as BigBlueButton and Zoom conferencing.
Digital Skills
It has been widely discussed recently that, in light of the rapid and constant changes in technology in the workplace (NCVER), it is necessary to rethink and digitalize traditional learning pathways (PWC) and disrupt the modality of learning (DESE). What the COVID-19 disruption to the VET sector has taught us is that our trainers and assessors require exceptional digital skills in order to make the most of the technology we provide to our learners and to train them in the digital skills they need for the future jobs emerging as a result of the pandemic. It is not safe for managers of RTOs to assume that their employees’ existing credentials imply that they are also digitally literate and capable. For RTOs to be industry-relevant and in order to compete with non-traditional training providers (EdTech) who are agile and quick to keep up with the pace of change, CEO’s should consider how they can ensure the digital skills of their workforce is current and sufficient.
Digitisation of Records
The process of “digitization” involves more than just scanning paper documents. Businesses can benefit from digitisation because paper documents are cumbersome to maintain, time-consuming to create, and prone to theft, damage, and loss. The process of digitising educational resources entails a critical evaluation of the materials’ usefulness, credibility, and ease of access. You can ease into this new environment with the help of Educli’s tools.
In response to the changing demands of RTOs, Educli has developed a cloud-based software as a service (SaaS) platform for the education industry. Educli’s platform provides a set of tools that make the switch from paper to digital student records easy in light of recent legislative mandates mandating electronic records. The platform has tools like online forms for streamlined data collection and management, digital admissions processes for quicker student enrollment, and individualized offer letters for a prompt response. Educli is AVETMISS- compliant.
In addition, the Educli platform incorporates financial synchronization to accounting systems, which guarantees that all monetary dealings are properly recorded and correlated with instructional offerings. With Educli’s software, RTOs can generate in-depth reports that help with compliance, decision-making, and strategy development.
The transition away from paper-based records is both a compliance and strategic issue. The benefits of digitizing records include greater data privacy, ease of access, and enhanced productivity. RTOs are better able to meet the ever-changing demands of the industry because of the timely retrieval and analysis of student data. Using Educli’s platform, RTOs can guarantee they are not only compliant with legislative requirements but also at the forefront of educational innovation in the post-COVID-19 era, when digital skills are paramount.
By providing these services, Educli helps RTOs become more flexible, quick to adapt, and resistant to disruption so that they can thrive in the modern digital economy. Educli’s all-encompassing platform makes it possible to make the switch to digital records, which is important not just for conforming to rules and regulations but also for creating a more productive, safe, and future-proof classroom.
Bringing your records into the digital age through the use of technology and processes is beneficial for your employees and customers. Getting rid of paper records can boost productivity, lower expenses and stress, improve accessibility, and safeguard sensitive information. The efficiency of your administrative and training teams can take a hit if they are hampered by the lack of centralized, up-to-date data. As a result of scattered data storage, they are unable to move forward. CEOs of RTOs should think about the external threats and opportunities of introducing a digitisation strategy, as well as the internal capability and capacity they already have.
It is essential for Registered Training Organizations (RTOs) to remain industry-relevant and swiftly adapt to the ever-changing educational landscape. Educli stands at the forefront of this transformation, offering both online and face-to-face professional development courses that are meticulously designed to enhance the digital competencies of your workforce. For CEOs looking to stay ahead of the curve, investing in Educli’s comprehensive training solutions is a strategic move to ensure that the digital skills of your RTO staff are not just current but cutting-edge. By embracing the dual modality of learning that Educli provides, your organization can foster a culture of continuous improvement and innovation, positioning itself as a competitive force in the evolving realm of vocational education and training.
Get it touch for more information about Educlis’ SAAS solutions.
